SUMMARY MINUTES
CHAIRMAN’S MEETING
Indian River County Hospital District Conference Room/ Zoom
October 20, 2021
10:00 AM
TRUSTEES: Marybeth Cunningham Barbara Bodnar
Ann Marie McCrystal Karen Deigl
Michael Weiss Kerry Bartlett
ABSENT: Allen Jones
STAFF: Ann Marie Suriano Jennifer Frederick
Kate Voss Jennifer Peshke, Esq.
Convene Meeting – Marybeth Cunningham, Chairwoman
Mrs. Cunningham convened the Chairman’s meeting of the IRCHD Board of Trustees at 10:00 AM by welcoming those participating via Zoom and in person. Mrs. Suriano introduced Dawn Carboni, who has been hired by the District to work in the newly developed position of Internal Audit and Data Analyst. She has a robust background in accounting management and data analysis, and will be a welcomed addition to the District.
Program Liaison Report- Jennifer Frederick
Mrs. Frederick provided her report and stated that all FY 21-22 agency funding agreements have been signed and returned to the District. There are 18 funded agencies and 29 agreements in total. She informed the Trustees that a few agencies went over their total allotted budget for FY 20-21, the first being TCCH who was over by $266.00. This was due to an increase in volumes for medical services, however they were under budget in behavioral health services and the Gifford Health Center, which offset the overage to $20,644. New Horizons also went over budget in outpatient and case management services, but remained under in their total budget. She further discussed that Phoenix Rising had requested additional funding last month to support treatment for three additional clients. At the time, the Trustees were not in favor of approving the request, and had requested additional information because it wasn’t initially clear if the patients had already completed the treatment. Subsequently, Mrs. Frederick had further discussions with Mr. Bernabe, to clarify those questions. It was determined that the patients had finished treatment and were District qualified. There was further Trustee discussion surrounding this and most Trustees felt it was appropriate to reimburse Phoenix Rising for the three patients who had completed treatment. Therefore, Mrs. McCrystal made a motion to approve the additional funding request of $27,000, which was seconded by Ms. Deigl. The motion carried unanimously. The Trustees agreed that for FY 21-22, they want to see clear and concise metrics and outcome reporting from Phoenix Rising on a regular basis.
Strategic Visioning Before Action Review w/ Carter- Jim Starr, Managing Director & Lenora Ritchie, Vice President
Ms. Ritchie addressed the board and thanked the Trustees and stated that Carter is thrilled to have been given this opportunity. She introduced Mr. Jim Starr, who will be one of the lead contacts through this visioning process. Additionally, Mr. Mark Lynch will also be facilitating this process, but had a prior commitment and was not able to join today’s discussion. She reviewed the engagement objectives and stated that over the next three months Carter will design and facilitate a board retreat that will guide the Trustees in creating an aspirational vision and five-year strategic direction. Carter deliverables include a final reporting outlining findings from data analysis and assessment; consensus and agreement from the board retreat about the vision and five-year strategic direction; and recommendations for how IRCHD can approach gaining Trustee approval on the final vision and direction. Mr. Starr addressed the board and provided further review of the scope of work for the next two months. In January, they will round out the process with their reporting phase which includes final reporting and recommendations for next steps. He asked for Trustee input and discussion surrounding their vision and goals through this process, there was robust Trustee discussion on the same. Lastly, he stated that over the next 2-3 weeks, the Trustees will be asked to complete a survey and there will be follow up discussions with individual Trustees if needed.
Other Business-
Ms. Suriano stated that We Care will be presenting a draft of their revised plan at tomorrow’s regular monthly meeting. She asked the Trustees to review the proposal thoroughly, as Mr. Robinson would like feedback from the Trustees on the same. There was group discussion surrounding the same, and some Trustees felt the new proposal was not much different from the current model. Ms. Soule stated that she met with Mr. Robinson and they had discussions on how best to streamline the referral process from TCCH to We Care. She has not seen the proposal that was submitted to the District, but she and Mr. Robinson also discussed holding specialty clinics and the best use of the We Care space at the Gifford Health Center.
Public Comment & Adjourn
Mrs. Cunningham asked for public comment and there was none. The meeting was adjourned at 11:40 AM
