SUMMARY MINUTES
CHAIRMAN’S MEETING
Indian River County Hospital District
April 25, 2019
10:00 AM
TRUSTEES: Marybeth Cunningham Karen Deigl (via telephone)
Ann Marie McCrystal Barbara Bodnar
Allen Jones Michael Weiss
Tracey Zudans
STAFF: Ann Marie Suriano Jennifer Peshke, Esq.
Jennifer Frederick Kate Voss
OTHER ATTENDEES: Matt Reiser Kip Jacoby
Vicki Soule Angela Guzenski
Nick Coppola Elizabeth Buditz
Marie Andress Michelle Genz
Convene Meeting – Marybeth Cunningham, Chairwoman
Mrs. Cunningham convened the Chairman’s meeting of the IRCHD at 10:00 AM by welcoming those in attendance.
Discussion on District Accounting- Allen Jones, Treasurer
Mr. Jones stated that a few months ago he informed the board that the District was looking at alternative way to provide the accounting services for the District office. Historically, the District has engaged Special District Services to process the monthly financial statements, payables, and payroll services. Over the last five years they have done an adequate job however, there have been routine errors that have required a fair amount of administrative oversite by Mrs. Suriano and Ms. Voss. The Districts Auditor Kip Jacoby, has recommended that the District reconsider this contract and pursue alternative options.
Therefore, Mr. Jacoby prepared an outline of procedures for the board to review of the proposed transition. The recommendation would be to utilize a local CPA for oversite of the District finances, while Ms. Voss maintained the monthly expenses through QuickBooks. This process will give the District equal or superior control over the office accounting and cost the District about 40% less annually. Mr. Jones stated that he also recommends this proposal and asked for a motion to approve the same. Mrs. McCrystal made a motion to approve which was seconded by Mrs. Zudans for further discussion. Mr. Jacoby addressed the group and stated that Cynthia Johnson, who he is recommending the District utilize for the accounting, is a local CPA with many years of experience. The Trustees agreed that this transition would be a cost savings and accepted Mr. Jones’ recommendation. The motion carried unanimously. Mr. Jones indicated that the transition will take place in June and that the District will need to prepare a termination letter to SDS for their services.
Discussion of Strategic Plan Goals- Ann Marie Suriano, Executive Director
Mrs. Suriano stated that she has prepared a dashboard schedule for the goals and objectives surrounding the District’s 2019-2021 Strategic Plan. The District staff has begun work on the goals and will ask for feedback from the Trustees on matters concerning the learning agenda. Mrs. Cunningham assigned Mrs. Zudans as the Health Policy Leader in connection with the learning agenda for the Strategic Plan.
Additionally, Mrs. Suriano stated that she met with the Executive Director of the Sebastian Water Inlet District and had a productive conversation. She explained that the District is located in Brevard County but also collect tax revenues from Indian River County since the waterway runs through both counties. She felt the meeting was very educational and their District was open to sharing ideas with our District concerning quality of health for the residents. She also met with Mr. Jason Brown, Indian River County Administrator, to review their annual budget to see if the District funding efforts align or overlap. There was further discussion surrounding opportunities for Trustees to participate in these activities as well, on an individual basis.
Discussion on Budget Cycle Schedule- Jennifer Frederick, Program Liaison
The Trustees discussed the upcoming Budget workshop schedule for May. It was recommended to the Trustees by staff that only new agencies or agencies who have significantly changed their funding request from prior years, give a formal presentation. All other funding requests will be summarized for the Board to review and follow up with any additional questions. This will reduce the number of meetings that need to be held, while still giving the Trustees ample time to review the requests. Mrs. Frederick will prepare the funding application summary and provide the same to the Trustees in the next few weeks.
Other Business-
Mrs. Cunningham indicated that UP has received the $750,000 needed to complete the new center and that the District looks forward to seeing the great work they do in the community grow and continue at the new location.
Mrs. McCrystal stated that Mrs. Cunningham was nominated for the Woman of the Year award, in the Volunteer category through the Junior League of Indian River County. While she didn’t win the award, she was recognized for her hard work and achievements with the Cleveland Clinic partnership and other community organizations she devotes her time to.
There was no public comment and the meeting was adjourned at 10:45 AM.
