Chairman’s Meeting Minutes: January 19, 2022

Chairman’s Meeting Minutes: January 19, 2022

Indian River County Hospital District Conference Room/ Zoom
January 19, 2022
3:00 PM

TRUSTEES: Marybeth Cunningham Allen Jones
Ann Marie McCrystal Barb Bodnar
Kerry Bartlett

ABSENT: Karen Deigl

STAFF: Ann Marie Suriano Jennifer Frederick
Kate Voss Jennifer Peshke, Esq.
Dawn Carboni

ATTENDEES: Robi Robinson

Convene Meeting – Marybeth Cunningham, Chairwoman

Mrs. Cunningham convened the Chairman’s meeting of the IRCHD Board of Trustees at 3:00 PM by welcoming those participating via Zoom and in person.

Agency Semi-Annual Reporting- Kerry Bartlett, Trustee

Ms. Bartlett addressed the group stating that she met with Ms. Suriano and Ms. Frederick to discuss the current process for the agency semi-annual reports and what is expected and required from the agencies. She believes the reporting the District currently receives is duplicative and isn’t a good use of Trustee or funded agency time. Most often, the information is not new and seems to be a regurgitation of what is provided in the monthly meeting packet. She believes the Trustees have the responsibility to review those documents prior to the meeting and it seems repetitive for the agency to review the same. in detail, at the monthly meeting. Therefore, she has prepared a new recommendation of this process for the Trustees to consider. She explained that she would like the funded agencies to submit their semi-annual report to the District staff for review. The District staff would then create a one-page synopsis of the report and provide the same to the Trustees. The Trustees would then review the synopsis and have the opportunity to ask any additional questions for the District staff to follow up on. or request further information. Then. semiannually, the funded agency would make a 10-minute update presentation to the District Trustee at the monthly meeting and provide responses to their questions which address any current issues the organization is facing and future goals pertaining to the next 5 years. The District staff and Trustees will then jointly evaluate the reporting process with respect to the agency’s goals and strategic directions, and make modifications as necessary for the next year. There was Trustee discussion and they agreed that the current process has become duplicative and repetitive. They agreed for Ms. Bartlett to work with Ms. Frederick on creating this new reporting process. Ms. Bartlett stated that she would look for Ms. Frederick to create a scheduling process and timeline for this to be rolled out and she will help facilitate a meeting with the funded agencies to discuss and review the new process with them.

Strategic Visioning Overview- Mark Lynch & Jim Starr- Carter Associates

Mr. Starr stated that the objective for today is to briefly review some highlights from the strategic visioning report, answer any questions, and discuss next steps that Carter is recommending. He explained that the December 7th Trustee retreat resulted in three key outcomes. The first being was the development of a mission statement, that defines the core purpose of the District. Carter recommended two draft statements in the report for consideration. The second outcome was the development of a vision statement, which would describe the change the District seeks to accomplish because of it’s mission. They recommended three draft vision statements to the Trustees for consideration. The third outcome was the identification of strategic priorities for the District. These are the key areas of emphasis in which the District will direct its focus and resources. They also articulate the District’s imperatives over the next five years and there were three recommendations made to the Trustees outlining this. Mr. Starr then discussed the recommended next steps which include forming a strategic planning committee; finalizing the mission and vision statements; finalizing the strategic priorities; identifying key performance indicators for the strategic priorities that demonstrate how the District will know it has accomplished each priority; identify specific activities the District will undertake in 2022 and 2023 to move towards the vision, and create the 2022 operational plan and budget based on the above. Mr. Starr stated he believes this work can be accomplished in 90 days with the engagement of the Trustees and the efforts of the staff. There was Trustee discussion and they agreed to move forward with Carter on creating a Strategic Plan. There was also discussion surrounding the mission and vision statements. Many of the Trustees indicated that they wanted to participate in the strategic planning committee and Ms. Peshke reminded the Trustees that if two or more Trustees participated, the meetings would need to be noticed. A vote on the matter will take place at tomorrow’s regular monthly meeting.

GlobeChek Introduction- William Mallon, M.D. & Caleigh Hansen, Director of Clinical Applications

Dr. Mallon introduced himself and Ms. Hansen to the board. He stated that he has been an ophthalmologist in Vero Beach for 22 years and is excited to share this technology he has created with the Trustees. GlobeChek was created by Dr. Mallon and his partner Dr. Katz, to eliminate preventable blindness they see in many of their patients. He explained that 80% of blindness can be prevented with early detection and routine eye care. What started as a simple conversation, has now turned into a patented technology receiving national attention. He shared a PowerPoint presentation and began discussing the current state of teleophthalmology, which has been around for 20 years and is fairly inexpensive. However, the technology can miss key diagnoses in patients. The GlobeChek provides 11 tests of the eye in around a 10-minute visit, with no dilatation. Additionally, it can screen residents for the four leading causes of blindness, which are cataracts, glaucoma, macular degeneration, and diabetic retinopathy. It can also detect certain types of cancer; hypertension; diabetes; Graves disease; multiple sclerosis; carotid artery disease; cardiovascular risk status; and stroke risk. He then explained how the visit works. Patients pre-register on any mobile device, tablet, computer, or at the kiosk. All tests are sent through a protected network to the reading center where they are interpreted by a GlobeChek certified doctor and a report is generated and sent to the patient. The patient then accesses the report through a HIPPA compliant patient portal and is referred to the appropriate provider if needed. He then discussed GlobeChek and their collaborative work within the community including their work with VNA. There was Trustee discussion concerning the District working collaboratively with GlobeChek to provide this service throughout the community. It was discussed that it would be beneficial to have the globe at each elementary school for a month, to have students and staff checked. It may also be beneficial at the CCIRH emergency department as well. Ms. Suriano stated that she convened a meeting with representatives from We Care, TCCH and Whole Family Health Center to discuss how to best work collaboratively to provide this service to their patients. Mr. Jones volunteered to work with Ms. Suriano and Dr. Mallon on creating a recommendation to begin working with GlobeChek, for the Trustees to consider. Ms. Hansen indicated that they brought the Globe to the District office and anyone who would like to have an exam, may do so after the meeting. The Trustees thanked Dr. Mallon for the informative presentation and stated that they look forward to working collaboratively together in the future.

Public Comment & Adjourn

Mrs. Cunningham asked for public comment and there was none. The meeting was adjourned at 4:40 PM